Cloud Subscription Management

SAP customers recognise the importance of effective SAP subscription cost management, but many need more resources, tools, or processes to manage this optimally.

Xactitud provides ongoing support to organisations who want to maximise their return on investment in SAP cloud products by delivering cost savings, budget predictability and access to specialist knowledge.

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How do SAP cloud subscriptions impact my business?

SAP has made it easier for customers to get flexible, scalable, and maintenance-free software solutions running in the cloud. But the rise of SAP cloud subscriptions, which saw 20% growth in FY23, has also seen a rise in cost management challenges for customers.

Unlike traditional licensing, cloud subscriptions require strategic planning across multiple business departments, combined with cost management tools, employee training, and a more proactive approach to ongoing monitoring, reporting, utilisation tracking, optimisation of storage, and licence and subscription management.

Take control of your SAP cloud subscriptions to achieve maximum ROI and avoid wasted spend.

Challenges

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Usage Tracking
Accurately monitor and optimise software usage across your organisation to avoid costly overutilisation or underutilisation of cloud subscriptions.
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Management Complexity
Gain clear visibility into subscription costs across different departments or business units, especially in large, decentralised organisations with dynamic workforces.
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Training and Awareness
Ensure that users understand the licensing terms and the importance of compliance despite adequate internal policies for licence management and usage.
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Forecasting
Accurately forecast future needs and usage at renewal times to avoid over-purchasing licenses or facing shortfalls, as well as "hidden" costs e.g. CPI increases.
Discover how to regain control of your SAP cloud subscriptions with Xactitud.

Xactitud helps you manage your cloud subscriptions better with step-by-step instructions or a done-for-you roadmap to ensure optimal licence usage.

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Find Out How
  • Collate systems, integrations, tools, and license agreements to scope out the effort of monitoring SaaS, IaaS, and PaaS investments.
  • Configure pre-built reporting within SAP solutions or through independent third-party solutions designed for measuring subscriptions.
  • Cross-check data accuracy of preliminary reports with measurement guides, SAP notes, use rights and business activities.
  • Consistently track subscription consumption by scheduling periodic automated reports where possible.
  • Proactively identify opportunities to mitigate risk and optimise subscription utilisation through deactivation and re-allocation tactics.
  • Provide step-by-step guidance on implementing recommendations.
  • Itemise subscription costs per business unit to support internal cost allocation and chargeback activities. We follow the money.
  • Create documentation for measurement processes, including system configurations, report schedules, and validation steps, and circulate it to relevant stakeholders.
  • Prepare for renewals to avoid unplanned costs or discover where savings can be made.

Benfits

Xactitud
Control cloud costs
Reduce wasted spend by tracking usage of SAP cloud subscriptions, scaling licences up or down as needed.
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Charge back
Track and invoice business units for their SAP cloud subscriptions and consumption to drive responsible cloud usage.
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Better financial planning
Ongoing tracking enables better financial forecasting and cloud spend needed at times of renewal.
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Improved visibility
Base business decisions on up to date information, rather than guesswork.

Reviews

You did a great job for … and you deliver and own. That’s what we require here !
Customer, Energy Sector
Sharon’s commitment to delivering a first-class product is only matched by her desire to provide an extraordinary customer experience. Xactitud has sparked an energy and customer awareness which is without parallel in our industry. Our customers consistently look to her for innovation and support, which she never fails to provide.
Partner
I would highly recommend this business; their service is extremely efficient and has resulted in clean outcomes for multiple SAP license audits. They have a strong commitment to customer satisfaction and success; I was impressed by their commitment to going the extra mile and ensuring every query no matter how small was answered with detail every time. Communication with them is always clear and transparent, helping us understand and navigate SAP licensing and its complexity, they are also flexible and adaptable which is essential to our changing business needs.
Customer, Entertainment Sector
We’ve outsourced licensing advisory projects to Xactitud for several years and counting now. During this time, our clients have been very happy with the services provided and almost always, there are multiple upsells. Xactitud delivers a high level of customer satisfaction to our customers who in turn inform us how delighted they are with both the quality of the service and the commercial successes negotiated.
Partner
Keen to get the show on the road? Give Xactitud a call today.